Keep track of your stock

You do not update stock by hand

Finalizing an invoice takes the items out of stock. Recording a purchase puts them back in. Both happen as part of documents you were creating anyway, so there is no separate stock-keeping job at the end of the day.

Stock is a history, not a number

Gallafy does not keep a single quantity it overwrites. It keeps every movement — this invoice took out 40, this purchase put in 100, this adjustment removed 3 — and the current stock is what those add up to.

That is why you can always answer “where did those twelve pieces go”. A counter that gets overwritten cannot tell you.

When the shelf and the screen disagree

Breakage, samples, a miscount at the last stock take. Open Stock (under More in the sidebar; the page is headed Inventory) and choose Adjust stock, enter the correction and pick the reason. The adjustment joins the history like everything else.

Low stock

Set a Low-stock alert quantity on an item and it is flagged when it drops there, so you find out before a customer does.